Food Distribution and Administrative Support (Canada Summer Jobs)

More Information

The role of the Food Distribution and Administrative Support position is to facilitate and assist with overseeing all food security initiatives (Food Hampers, Gift of Good Food, Emergency Food Program, Get Growing, and more). Provides administrative support to staff members, volunteers, and our community. They will implement all aspects of the Food & Administrative Support role in conjunction with the Community Programs Coordinator.

Reports to: Community Programs Coordinator (CPC)

QVCC is committed to employment equity and inclusion. We strongly encourage applicants who increase the diversity of our staff team and have the ability to engage diverse communities in a safe and supportive way. Indigenous identity is considered an asset for this position. 

Key Duties and Responsibilities:

  • Performs building opening and closing procedures as required       

  • Photocopies, faxes and scans documents for the community and other staff                                                    

  • Prepares computer generated documents, forms, and promotional material upon the request of other staff

  • Tracks numbers of visitors and other statistics as required (non-program)

  • Signs users in and out of public-access computers and tracks for statistics

  • Receives payments for program and rental use, providing receipts and registering participants as necessary 

  • Works collaboratively with Food Distribution volunteers and oversees the receiving, bagging, and distribution of all donations

  • Increases food security through improving access to affordable, high-quality food

  • Co-facilitates and implements the Get Growing, Victoria! Program

  • Sorts and stores donated clothing and housewares for Clothing Room

  • Assists the CSP coordinator with monitor the Clothing Room, tidying when needed and assisting volunteers. Monitors use of Clothing Room and provides bags to visitors

  • Monitors public telephone use

  • Keeps upper floor of Centre clean (dishes, kitchen, tables, furniture, papers, etc.)

  • Remits Building Service Requests as needed

  • Tidies/updates display rack & bulletin boards. Post notices of interest to the community

  • Responds to general inquiries by phone and in person regarding QVCC and QVNG, and shares in the physical work of maintaining the Centre

  • Participate to ensure a save environment; observes potential hazards; remedies and/or reports to the appropriate person

  • Performs other related duties as required by the CPC and/or Executive Director

Qualifications:

  • Commitment to anti-oppressive, decolonial, and anti-racist practice.

  • Working towards diploma/degree in Child and Youth Care, Education, Social Work, Recreation, or other relevant area of study.

  • An understanding of youth and community contending with issues such as poverty, food insecurity, mental health problems, and social isolation.

  • Preference to candidates with experience working with a diverse population of cultures in a community setting.

  • Preference with lived experience, knowledge, and/or awareness of First Nations populations and diverse cultures

  • General knowledge of Food Safe procedures is an asset

  • A clear Criminal Record Check is required.

  • Emergency First Aid

  • Demonstrated ability in, and sensitivity and commitment to working with diverse populations

  • Ability to work productively in an unstructured environment with frequent interruptions

  • Capable of working independently

  • Friendly and approachable demeanour

  • Demonstrated ability to problem solve, network and provide connection for the community

  • Proficient in basic computer applications such as word processing, spreadsheets and Internet usage

  • Record keeping skills

  • Strong organizational skills

Applicants must be eligible for the Canada Summer Jobs Program. *To be eligible, youth must:

  • Be between 15 and 30 years of age (inclusive) at the start of employment

  • Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment, and

  • Have a valid Social Insurance Number and be legally entitled to work in Canada according to the relevant provincial or territorial legislation and regulations

    *International students are not eligible. Recent immigrants are eligible if they are Canadian Citizens or permanent residents.

Hours of Work and Other Contract Terms:

Hours of Work: ·35 hours Monday through Friday

Term: 8-week position from June 23rd to August 15th. Closed on Statutory holidays.

Salary and Benefits:

  • $22.72/hour plus 6% pay in lieu of vacation  

  • Immediate enrolment in the Employee & Family Assistance Program

  • Training and development applicable to role  

Application Details:

Closing Date: Open until filled

Please email your cover letter and resume to hradmin@quadravillagecc.com, with the subject line “Food Distribution & Admin Support”. Alternatively, applications may be dropped off at or mailed to 901 Kings Rd., Victoria, BC V8T 1W5.

We thank all applicants but only selected for an interview will be contacted.

Thanks for your interest in working with us! At Quadra Village Community Centre we value our dedicated staff team and pride ourselves in being a good organization to work for and making a difference in the community.