Finance Coordinator

More Information

The Finance Coordinator is directly responsible for maintaining accounts payable and accounts receivable for the agency. This includes preparing financial statements, processing purchase orders, drafting cheques, and other accounting transactions.

Reports to: Executive Director

QVCC is committed to employment equity and inclusion. We strongly encourage applicants who increase the diversity of our staff team and have the ability to engage diverse communities in a safe and supportive way. Indigenous identity is considered an asset for this position. 

Key Duties and Responsibilities:

  • Collaborate with the Executive Director (ED) to manage accounts receivable (A/R) and accounts payable (A/P), including coding and posting to the appropriate accounts

  • Collect data for entry into general ledgers, posting debits and credits

  • Receive cash, cheques, and transfers, submitting monthly deposits to the bank

  • Prepare payments for third parties and reconcile financial reports

  • Investigate payment issues while following agency A/P policies and procedures  

  • Reconcile expense claims and agency credit card statements, and prepare payments

  • Reconcile program specific payments such as parent-portion fees for childcare and camp, rental fees, youth markets, and garden contracts

  • Access financial statements and prepare reports from SAGE Accounting as needed for the ED and/or Board Treasurer

  • Complete monthly reconciliation of bank accounts and assist the Accountant with Year End data collection, reporting, and journal entries

  • Work with Payroll & Benefits Coordinator (P&BC) to ensure deadlines are met for government agencies, such as Work Safe BC, Revenue Canada, and CCSEA

  • Work with P&BC to submit monthly contributions for benefits and retirement plans

  • Complete payroll during P&BC’s absence due to vacation or illness

  • Assist the ED with the development and implementation of budgets

  • Assist the ED with updating the Program Allocation chart, dependent on annual funding

  • Ensure strict confidentiality and privacy of financial records

  • Perform other related duties as required

Qualifications:

  • Commitment to anti-oppressive, decolonial, and anti-racist practice

  • Diploma, degree, or certification in Accounting or Bookkeeping

  • Minimum 2 years’ experience in a similar role

  • Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records

  • Experience in gathering data, compiling information accurately, and preparing supporting financial reports

  • Demonstrated attention to detail and accuracy

  • Experience using SAGE software is an asset

  • High level of proficiency with Microsoft 365 Copilot

  • Must possess a high level of moral judgment for handling confidential information and monetary transactions

  • Living in or near Victoria is required as regular access to the Centre will be necessary to collect A/R and disperse some payments

  • Vulnerable sector criminal record check required

Hours of Work and Other Contract Terms:

Hours of Work:

  • 14-16 hours per week

  • Flexible schedule built around ED and agency needs. Remote work preferred, with access to agency equipment, office space, and resources as scheduled (typically Wednesdays and Fridays)

  • Increased hours may be required during critical time frames for reporting such as calendar or fiscal year end

    Benefits and Remuneration:

  • Starts at $29.78 per hour and increases with tenure *Contract negotiation is possible

  • Starts at 3 weeks paid vacation each calendar year for employees

  • Immediate enrolment in the Employee & Family Assistance Program

  • Paid training and employee development applicable to role

Application Details:

Closing Date: February 28th, 2025

Vulnerable Sector Criminal Record Check required

Please email your cover letter and resume to hradmin@quadravillagecc.com, with the subject line “Finance Coordinator”. Alternatively, applications may be dropped off at or mailed to 901 Kings Rd., Victoria, BC V8T 1W5

Thanks for your interest in working with us! At Quadra Village Community Centre we value our dedicated staff team and pride ourselves in being a good organization to work for and making a difference in the community.